Clinical documentation, automated
Every dictation, back as your exact document.
VoxVersa turns doctor recordings — even the Olympus and Philips dictaphone files most tools can't open — into Word documents on your real letterhead. Formatting, house style and layout preserved. Nothing to retype. Record a consultation yourself and the finished note files straight into your practice software.
No subscription · $0.07/audio minute + $0.60/1,000 words per document. Full pricing
Transcript · 412 words
Thank you for referring Mrs Susan Whitmore, date of birth 22 July 1961, regarding her left knee osteoarthritis. On examination she has reduced range of motion with crepitus on flexion beyond ninety degrees…
Excellence Health Clinic
Excellence Health Clinic
456 Wellness Avenue, Suite 789,
Healthtown, QLD 4567
(07) 1234 5678
contact@excellencehealth.com
14 March 2026
Re: Mrs Susan Whitmore – D.O.B. 22/07/1961
Dear Dr Kessler,
Diagnoses: Left knee osteoarthritis
Thank you for referring this patient for assessment. On examination there is reduced range of motion with crepitus on flexion beyond ninety degrees. I would welcome your recommendations regarding further management.
Warm regards,
Dr. John Doe, MD, PhD
Consultant Surgeon
- In production with transcription teams
- Audio-verified, word by word
- You set when audio is deleted
I type doctors' dictations
Upload a day's recordings at once, verify each against the audio, and send back finished letters on the doctor's own letterhead.
Start freeI record my own consultations
Talk to your patient, review the note, and file it into your practice software. Letters and forms come from the same recording.
Start freeI'm setting up a team or health service
Shared queues and hand-offs, governed templates, scoped access, and policies your organisation controls. Commercial terms are configured separately.
Set up a teamWhy VoxVersa
Most AI scribes stop at text. We finish the document.
Your exact Word document
We fill your real .docx and hand it back with the original layout and formatting preserved — letterhead, tables, fonts and logos intact. Fields you didn't dictate stay locked. It's your document, not a text approximation you reformat.
Opens the files others reject
Olympus DSS, DS2 and NCH dictation files load straight in — encrypted ones included. Ambient scribes only hear a live mic. VoxVersa reads what your recorders actually produce.
Built for real transcription work
Upload a full day's recordings, apply one template to the selected batch, and download the ready files separately or as compatible merged Word documents. Review against click-to-hear audio inside Vox when it helps—not because the workflow forces you to.
Under the hood
The workflow behind the workflow.
Teach it your phrasing, record a consult yourself, control who has access, file straight into the record system, and clear a full day's dictations at once — this is what running VoxVersa actually looks like day to day.
GP Referral Letter — training example
Source transcript
pt c/o r knee pain x3/12. hx osteoarthritis. o/e reduced rom, crepitus on flexion >90. plan: refer ortho, cont analgesia prn. fu 4/52.
Corrected result
version 3 · exact Word document
Patient presents with a three-month history of right knee pain, with a background of osteoarthritis. On examination there is reduced range of motion with crepitus on flexion beyond ninety degrees.
Plan: refer to orthopaedics; continue analgesia as required. Follow-up in four weeks.
How it works
Recording to document, in three moves.
VoxVersa fits the workflow you already run — no new hardware, no change to how doctors dictate.
- 01
Capture
Upload a batch or record in the browser. Supports MP3, WAV, M4A, MP4, FLAC, OGG, WebM and documented DS2, DSS and DCT dictaphone files.
- 02
Transcribe & verify
Word-level transcription you can check against the audio. Low-confidence words are flagged, so nothing slips through unseen.
- 03
Generate the document
Pick a template and VoxVersa fills your exact Word layout — ready to review, sign and send.
For health services
Built to run at the scale of a health service.
Beyond the practice, VoxVersa is built for governed clinical documentation across an organisation — with the controls procurement teams ask for.
Enterprise capabilities are configured per deployment. Tell us your requirements and we'll map them to a rollout.
Template governance
Draft, review, endorse and publish controlled templates — with version history and an audit trail.
EHR document exchange
Record-system context and document write paths are enabled per organisation only after each capability is verified.
Deployment-specific data controls
Source-specific retention, deletion evidence and clear storage, processing and subprocessor boundaries for the commissioned deployment.
Enterprise access
Google and Microsoft sign-in, scoped responsibilities and appointments, and per-workspace isolation.
The difference is what you get back.
Ambient scribes were built for one clinician and a live mic. VoxVersa was built for the document.
A text-first workflow
- Stops at generated text
- Needs a separate formatting step
- Treats one source as one output
- Leaves batch routing and hand-off elsewhere
- Cannot preserve a supplied Word layout exactly
VoxVersa
- Supported live, common audio and hardware-dictaphone recordings
- Your exact Word document
- Letterhead and formatting preserved
- Batch workflow for the whole team
- Word-level audio you can verify
Start turning dictations into documents.
Set up your account, upload your own templates, and see VoxVersa fill them from a real recording. No credit card to start — you only pay for what you process.
No card required — pay per use
Running a health service? Talk to us